Trabuco Hills Track & Field

Distance Carnival and Invitational

March 29-30, 2013

HOW THE MEET WORKS – Athletes who do not qualify for the Individual Invitational races will be placed in Open Events, there are four or five Open heats and one Invitational heat.  Heats are seeded from Slowest to Fastest with the fastest heat becoming the Invitational heat. There will be a “Distance Carnival” for Open Distance Races on Friday night; F/S Field Events will also compete on Friday night.

ENTRIES

Entries will be online again this year at www.episports.com 

$8.00 PER ATHLETE PER EVENT, $32 PER RELAY TEAM  ($500 Maximum for boys team - $500 Maximum for girls team)          

ENTRY DEADLINE: Sunday, March 24^th, 2013 @ 12:00p.m. 

SCRATCHES:  Please notify us immediately of any scratches at FAX (949) 770-5007 ,E-mail [email protected] or Cell (949) 285-4893, so we may notify the alternate. This will ensure a full field for every event and make for a better meet. ALL SCRATCHES MUST BE MADE NO LATER THAN TUESDAY, MARCH 27^th (PLEASE CALL AND VERIFY IF YOU FAX).  YOU WILL BE RESPONSIBLE FOR PAYING FOR SCRATCHES MADE AFTER Tuesday, March 26th, 2013. DO NOT SEND A FAX TO TRABUCO HILLS HIGH SCHOOL WITH YOUR SCRATCHES!!!

ENTRY LISTS  AND TEAM  ENTRIES WILL BE POSTED ON PrepCalTrack , www.runnerspace.com/THI, by  March 26th.

ENTRY FEES: Please remember that all entry fees must be paid prior to or at the time of picking up team packets at the credentials desk. School or Head Coaches personal checks will be accepted. Receipts will be issued.

COACHES INFORMATION

 ATHLETE'S ADMISSION: Athletes will have their hand stamped at the Athletes check in gate on the North side of the food service building, near the portable class rooms, for admission to the stadium area. Athletes must be wearing their uniform.

STARTING HEIGHTS: Starting heights will be determined after the fields for the high jump and pole vault have been selected. In the throws and long and triple jumps, the fields will be broken down into flights. The athletes in the Invitational flight will rotate in taking three trials each. Seven athletes will qualify for the finals. Following the same routine, each athlete who qualifies shall have three more trials in the finals, in reverse order of their trials performance. In F/S and Open field events, four trials will be given.

TIME LIMIT: The one and half minute time limit in the field events will be strictly enforced. Only exceptions will be to obtain an official's permission to leave for another event and to return within ten minutes.

ALLEY STARTS: The 800's, 1600's, 3200's and Distance Medley Relays will use a one-turn staggered start with 3-4 individuals in a three lane box. As will be explained by the starter, athletes may break for the pole at the beginning of the backstretch.

BATONS: You may bring your own baton for relays, we will have batons on hand if your team forgets.

DRESSING FACILITIES: Have your athletes come dressed to compete. Restroom facilities will be available. No showers or towels will be available.

GIRLS/BOYS FROSH/ SOPH EVENTS – Frosh / Soph girls/boys can enter OPEN or INVITATIONAL events. OPEN events are seeded from slowest to fastest. The Frosh/ Soph girls/boys will be seeded according to their ability in Open or Invitational events.

ENVELOPES: Pick up your envelopes at the coaches check-in, which is located near the Athletes gate on the South/East side of the stadium.

THE PACKETS WILL BE AVAILABLE AT THE COACHES CHECK-IN FROM 7:00 A.M. UNTIL 2:30 P.M. They will contain your passes, programs, etc. All athletes will be admitted at the athletes entrance gate near the parking area, only the number of athletes listed on your entries will be allowed to enter. Only coaches and athletes will be allowed to enter through the athlete's gate. Each team is issued 2 coaches tickets. All others MUST enter the stadium through the general admission gates. Do not bring managers. They will not be admitted at the athlete's gate.

PARTICIPANTS: All participants must remain in the north stands during the meet. Warm-up area will be on the grass on the upper fields. Athletes must go up the ramps to reach the Clerk Of The Course Area. No warm up will be permitted on the infield area of the track. There will be porta-potti's near the warm up area.

ALTERNATES: Should you have an athlete or relay team listed as an alternate they need to report to the Alternate Holding area before the third and final call ten minutes prior to an event's start. This alternate holding area will be next to the clerk of the course. The clerk of the course will not call over the public address system for an alternate. He will be close enough that he can see if alternates are available and call them where needed. BE SURE TO HAVE AN ALTERNATE OR ONE MEMBER OF AN ALTERNATE RELAY TEAM IN THIS ALTERNATE AREA BEFORE THE LAST CALL FOR AN EVENT.

DISTANCE CARNIVAL

Teams will be allowed to set up a canopy on the football field during the Distance Carnival. The clerk of the course and warm-up area will also be on the field. No food or drink (other than water) will be allowed on the field. Athletes may also warm up on the varsity baseball field.

REPORTING TO YOUR EVENT

CLERK OF THE COURSE: Friday Night – The clerk of the course will be located on the track infield.  Athletes will be able to put canopies on the infield in marked areas next to the warm up area on the infield. NO FOOD IS ALLOWED ON THE INFIELD, WATER ONLY!  Saturday - The clerk of the course for runners will be located in the Northwest corner of the stadium. Athletes need to come to the clerk ready to run and are responsible for checking in with the clerk by the last call for their event. If this is not done an athlete may be replaced by an alternate. Please have your athlete, or a coach, listening for these calls from the clerk. Field event athletes should report in at the field events clerk located near the long jump/ pole vault area of the track on the East end of the track.  Field event athletes will be given a wrist band at the Field Event Clerk and they must wear the wrist band when they report to their field event area.  

CALL SCHEDULE:

20 minutes prior to event - first call

15 minutes prior to event - second call

10 minutes prior to event - third call and check-in with clerk (alternates will be entered in race if athletes have not reported at this third and final call)

 We have invited alternates who will replace athletes who do not show up by the final call. Athletes in BOTH a field event and running event must keep up on the time schedule and calls for their events. A field event athlete must return and check in with the clerk and go to the staging area if in a track event. Failure to do so will result in a scratch and an alternate will be checked into the race. ALL athletes in running events must check in with the clerk of the course who will direct them to the staging area. At the staging area, athletes will be assigned lanes, given hip numbers for the finish Lynx timing system and then taken to the start.  ALL ATHLETES MUST REPORT TO THE CLERK READY TO RUN, LEAVE ALL SWEATS, IPODS, CELL PHONES,  BAGS ETC. IN THE STANDS!  RUNNING SPIKES WILL BE CHECKED AGAIN AT THE STARTING LINE, PLEASE USE 3/16” PYRAMID SPIKES.

AWARDS

DISTANCE CARNIVAL AWARDS:  There will be no team scoring or team trophy.  1^st through 3^rd place will medal in each heat in the distance races.  F/S field events will be awarded 5 medals per event ( If there is more than one flight, results will be combined to find the top five placers).

TRACK INVITATIONAL AWARDS: There will be no team scoring or team trophy. Brooks Long Sleeve Invitational T’s  and medals will be awarded to 1^st  place finishers in all Invitational races including relays. There will be 5 medals given per running event. When there is more than one heat, only the top 5 overall times will receive medals.  In relays 3 teams per event will receive medals, when there is more than one heat, times will be combined to find the top 3 finishers. 

TRACK AND FIELD ATHLETES OF THE MEET AWARDS: At the end of the 200m races, these outstanding athletes (Male and Female) will be selected by members of the working press and T.H. Coaches. These awards will be presented near the end of the meet.

PARKING

PARKING IS FREE 

BUSES-.  BUSES WILL ENTER OFF OF RANCHO SANTA MARGARITA PARKWAY AND DROP ATHLETES OFF ON THE BASKETBALL COURTS IN THE BACK OF THE SCHOOL. BUSES WILL PARK NEXT TO OAKLEY ON GLEN RANCH ROAD AND DEFINITION.  ATHLETES WILL ENTER THE STADIUM THROUGH THE HOME SIDE DOUBLE GATES (THERE WILL BE SIGNSPOSTED.  THERE WILL BE PARKING ON THE EAST SIDE OF THE SCHOOL IN THE LOS ALISOS AVE PARKING LOT AND THE TWO STORY PARKING STRUCTURE ON MUSTANG RUN FOR INDIVIDUAL CARS – NO BUSES.

ADMISSION

ADMISSION PRICES:

$7.00 – ADULT    

$4.00 Seniors and Students with a high school ASB card 

$3.00 -  12 and under 

PASSES: Only official CIF passes and working press passes will be honored at the gate.

OFFICIAL PROGRAMS: Programs will be sold all day for $4 ( each coach's packet will contain one program)

INVITATIONAL "T" SHIRTS: will be sold near the concession booths near the pole vault area for $12 each.